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HEKRAN

Platform

From the product leaving the warehouse to the money coming back.

Stock, customer credit, cash, commission and targets on the same record — from registering a customer to settling with a rep. Without asking your team to change how they work.

The market is full of software. What it lacks is clarity.

The founding distinction

Central stock and rep stock

Most systems treat stock as a single number. Anyone selling through field reps knows it is not. Product leaves the warehouse, goes into a rep's hands, and is still yours — but somewhere else, under someone else's responsibility.

The platform has worked with both levels since day one. What connects them is the transfer: recorded, traceable, with a return path.

Level 1

Central stock

What you hold. Inbound, balance, and the origin of everything that goes out.

Level 2

Rep stock

What is out in the field, separated by person. Each rep answers for their own balance.

The link

Traced transfer

Who took it, when, how much and what came back. The product's path is recorded in both directions.

Modules

Every module named for what it changes

No module exists because it was possible to build. Each one answers a question that comes up in the operation.

  • You know what is out there and who has it

    Central and per-rep stock, with transfers traced in both directions and a balance you can always verify.

  • Debt stops depending on someone's memory

    Balance owed per customer, payments recorded one by one, and an auditable history of everything received.

  • What was sold does not become a version of events

    Every sale with its items, quantities and values. The basis for everything downstream: commission, stock, debt.

  • Each rep has their own account, and it balances

    Inbound and outbound movements per person, with a balance you can follow across the period.

  • Settlement comes from the same data as the sale

    Commission is calculated from what was actually recorded, with no parallel recount.

  • Every customer has an owner, and every book has a size

    Customer records organised by rep book, with purchase and debt history attached.

  • Performance conversations get a number

    Targets tracked against what was actually achieved, per rep and per period.

  • Both sides look at the same number

    The rep follows their own book and the manager follows the whole operation, with no competing versions of the same truth.

  • Each level answers for what is theirs

    The team structure lives in the system: supervisors see the team they lead, reps see their own book.

  • Everyone sees what they need to see

    Role-based access control and a record of who did what — because trust also rests on a trail.

Software is not built to impress. It is built to work.

Reporting

The product inside the product

This is where a recorded operation becomes a decision. Two views of the same truth, with no competing versions.

Individual view

What a rep needs to answer for their own book: what they sold, what they collected, what is owed, what is with them.

Management view

What you need to answer for the whole operation: the consolidated picture, the comparison between reps, and what is out of place.

  • Slices by period, rep, customer, book and product
  • Comparison between reps on the same criteria
  • Export and PDF to take into a meeting
  • The same number everywhere in the system

Customer and debt intelligence

It flags the customers drifting away before you notice

Customers rarely cancel. They simply stop buying. And by the time that shows up in an ordinary report, months have passed.

Debt balance over time

Each customer's debt across the period — whether it is being paid down, sitting still, or growing.

Active, at risk, lost

Customers classified by buying behaviour, so the conversation happens while there is still time.

Concentration per book

How much of a book's result depends on a handful of customers — and how much risk that carries.

Inside

Screens from an operation that is actually running

Not mockups. These are the system screens in a distributor with a team in the field.

The two levels, side by side

Level 1 · Central stock
Level 1 · Central stockWhat sits in the warehouse. The actions column carries the transfer button — that is how product leaves for the field.
Level 2 · Rep stock
Level 2 · Rep stockThe same catalogue, split by partner. 2,818 records: you can see what each one is holding.
Customer and book management
Customer and book managementEvery customer with an owner, balance owed, credit limit, days without movement and whether the record is complete. The whole book in one filter.
Cash, settlement and commission
Cash, settlement and commissionCash sessions by status, from in progress to closed, with totals for sales, payments, discounts and commission.

The same operation, from both sides

Management view
Management viewThe owner opens it and sees the consolidated picture: sales, receivables, cash sessions awaiting commission and the whole customer base.
Individual view
Individual viewThe rep opens it and sees their own book: what they sold, what they collected, their commission and how far they are from target.

White-label

The system carrying your brand

Your team opens the platform and sees your identity, not ours. To the rep in the field, the system belongs to their company — and that is how it should be.

Want to see this running against your own scenario?

The demo is built around your reality: your number of reps, your type of product, your way of settling up.

Book a demo